Analytic Accounting

Introduction

Since version 3.3.0, Tiny ERP has an analytical accounting completely integrated to the others modules. It can be used to setup a business management, to break down the transactions by activities sectors or any other need for detailed follow-up of the costs and profits.

Accounts definitions

To define new analytical accounts, use the menu: Accountings and finances > Definitions > Analytical Accounts > Accounts. You have then to allocate a name to the new account and possibly a code. The parent account makes it possible to define the hierarchical relation between the analytical accounts. An account can be explicitly associated to a partner. You can also give validity dates for the analytical plan.

To display your analytical plans accounts, use the menu: Accountings and finances > Definitions > Analytical Accounts > Diagram of the analytical accounts.

If you use the analytical accounts to manage your support contracts, put validity dates at each plan. That makes it possible to display them in red if the support contract is overwhelmed during the services attribution to this contract.

Journals definitions

Just like the vouchers writings , the analytical writings are seized in an analytical journal. To define an analytical journal, use the menu: Accountings and finances > Definitions > Accountings journals > Analytical journal.

If you wish to use the analytical accounts in an order form customer or supplier, it's important to at least create an analytical njournal of the sales and an analytical journal of the expenses. If you forget one of the two journals, you won't be able to validate the invoice and Tiny ERP will indicate an error message.

Writings

If an analytical account is specified in an invoice, when this one is validated, the analytical writings will be automatically generated. The analytical journal used is of sale type or purchase according to the invoice type. If the invoice comes from a customer order or supplier, this one is automatically propagated on the invoice. This facility allows to not create the analytical writings manually and to allow commercial or the purchaser to specify the account in the order upstream.

You also can encode different analytical operations thanks to the menu: Accountings and finances > Entries accounts seized > Analytical Accounts > Writings seized. Just like the general writings, you can also encode them in a given journal via the menu: Accountings and finances > Entries accounts seized > Analytical accounts > Jounal entries. The only difference between these two entrance points is that in the second second menu, the analytical journal is given by default.

To break down a general writing from this one, when you are in seizure mode, fill in the Analytical "Analytical breaking down" field of this one.

States

To obtain states on an analytical account, open the analytical plan accounts (in Financial Management - > Charts - > Analytic Accounts Charts) and select several accounts. Click on the printing icon and Tiny ERP suggests four different printings:

Analytical balance: allows to give the selected payments balances, those being grouped and being breaking down by general accounts.
Reversed analytical balance: allows to give the analytical writings distribution in comparison to the general accounts.
Large analytical book: allows to print the accounts and all their writings.
Holdings control: allows to print the balances of the general and analytical writings in order to check that all the general writings were indeed broken down.

Anamytical balance

When you choose to print the analytical balance, you have to indicate one period for which the balance will be printed.

Large analytical book

During the printng of the large analytical book you are invited to choose one period for the book edition.