Interated Flow

The accounting module being integrated into the other modules, it is important to make go up information such as the invoices payments. Indeed, an order form can, according to the setting of this one, wait until an invoice is paid to send the delevery orders of the parcels.

The following diagram shows the financial flow which accompanies each order.

The invoices are created by the orders (purchases or sales) or can be encoded manually. On the basis of orders, Tiny ERP creates automatically only invoices propositions (= invoices with the state draft). You need the manual intervention of an accountant to validate an invoice.

When this one clicks on the 'Create invoice' button of an invoice proposition, this one will be generated. The user can then print it to send it to the customer.

When it is validated, an sequential number is allocated and the entries corresponding are generated. You can obtain the writings thanks to the second ionvoice tab.

The following phase is to pay this invoice. In Tiny ERP, that is done in two times:

Movements encoding of case or the accounts extracts,
Entries reconciliation of the invoice and the payment.

That is done in two times because an invoice always doesn't correspond to one and only one payment (advances and balance payment, adjustment from a few hundreds, payment of several invoices in once,...). You need an effective reconciliation system.

The user encodes payments thanks to the different writings seizure methods seen in the previous sections. Then, it can either use the automatic reconciliation system or make a manual reconciliation.

Once the invoice writings reconciled with the payments writings, information goes up automatically with the invoice. This one goes to the 'paid' state. If the invoice comes from an order form (customer or supplier), this one is marked as paid and continues the operations according to its configuration.

This approach is very simple to deal with great amount of information because you have to encode the payments such as they arrive. The automatic reconciliation takes the responsibility to go to point the paid invoices and those automatically make go up information until the orders.

If you use the seizure thanks to the management mode of case, the invoices are automatically reconciled in real time.