Purchase Flows

With its built-in expected needs engine, TinyERP can greatly simplify a company’s procurement process. Purchasing proposals then are automatically generated leaving purchasing agents only to validate them.

Criteria used in the needs computations are: Planned procurement date, required quantity, product’s default supplier and his price list. When unexpected needs arise, purchase order can also be manually generated.

TinyERP generates draft purchase orders. These can then be modified and validated by the purchasing agent using the “Confirm Purchase Order” button. Purchase orders must then be either confirmed or rejected by the supplier (acknowledgement of receipt of order). Once the purchaser and supplier have validated the order, two parallel processes will be initiated: Product Receipt and Invoice Control

You will find in this menu all the ordered storable products awaiting receiving. These can be done in Inventory control / Picking Lists / Getting goods / Pickings to process for goods reception menu hierarchy. In this menu, you will find all stockables products awaiting receiving. Order receiving can be done several times.

Finally, when all line items have been received and the invoice has been paid (*), the order is automatically closed. You can track orders through it’s different stages using the sub-menus Order Management > Purchase Order Entry.

(*) In the Accounting Chapter, we shall see that an invoice is deemed paid when its accounting entries have been reconciled with its payment entries.